When must a breach be reported?

The Data Protection Act requires notifying the Data Commissioner of a qualifying breach without undue delay, generally within 72 hours of becoming aware. This log captures what happened, the risk, the containment and the notification date, so the clock is not lost. Confirm the current threshold with the ODPC.

Is the data breach log free?

Yes. Download the data breach log as a ready-to-use Excel workbook, with no sign-in and no payment. It is yours to keep and edit.

What is inside the data breach log workbook?

Six sheets: a Start Here guide, the Data breach log register (Incident Date/Time, Discovered Date/Time, Data/System, People Affected, What Happened, Containment, and more), a Dashboard that adds everything up, a Lists sheet for the dropdowns, a Settings sheet, and a Next step sheet. It opens in Excel, Google Sheets or WPS, with no macros.

Does it work in Google Sheets and on my phone?

Yes. The workbook opens in Excel, Google Sheets or WPS. There are no macros, so it works on a phone or a laptop. Keep your own copy before you share it.

How do I keep the data breach log consistent?

Use the dropdowns where they appear, and fill one row per entry. The Dashboard counts and summarises your entries, so you can see the picture at a glance without a formula.

How is this different from the SawaAfrik app?

A workbook is a file you fill in yourself. Inside a free SawaAfrik workspace the same shape fills from your real records, invoices, payroll and expenses flow in once and appear everywhere, deadlines remind you before they are due, and statutory figures are computed with their source and date. The workbook is the start; the app is when you stop retyping.

SawaAfrik

Compliance template

Data breach log: free Excel workbook

The data breach log is a free, multi-sheet Excel workbook for a Kenyan business: incidents, ODPC notification and corrective action.

A data breach happens and you do not know whether, or how fast, you must tell the ODPC.

Free download

Excel workbook, no sign-in.

Download .xlsx Or start a free workspace

What is in the workbook

Start here

What the workbook is for, how to fill it, and the colour key.

Data breach log

The register: the right columns, dropdowns, and live totals. Type in the gold cells.

Dashboard

Your numbers added up as you go, with a simple bar view.

Lists

The dropdown options, so your data stays tidy and consistent.

Settings

The reporting currency, and where figures come from.

Next step

How SawaAfrik does this automatically from your real records.

The columns it includes

Incident Date/TimeDiscovered Date/TimeData/SystemPeople AffectedWhat HappenedContainmentRisk AssessmentODPC Notification Needed?Notification DateCustomer NoticeRoot CauseCorrective ActionOwner

How to use it

1Download the workbook and open the "Data breach log" sheet.
2Fill one row per entry. Type only in the gold cells; the white cells and the totals work themselves out.
3Where a cell has a dropdown, pick from the list instead of typing.
4Use the Dashboard to see your entries counted and summarised.
5When you outgrow the file, bring it into SawaAfrik, where it fills from your real records and the tax figures are computed for you.

Questions

When must a breach be reported?: The Data Protection Act requires notifying the Data Commissioner of a qualifying breach without undue delay, generally within 72 hours of becoming aware. This log captures what happened, the risk, the containment and the notification date, so the clock is not lost. Confirm the current threshold with the ODPC.
Is the data breach log free?: Yes. Download the data breach log as a ready-to-use Excel workbook, with no sign-in and no payment. It is yours to keep and edit.
What is inside the data breach log workbook?: Six sheets: a Start Here guide, the Data breach log register (Incident Date/Time, Discovered Date/Time, Data/System, People Affected, What Happened, Containment, and more), a Dashboard that adds everything up, a Lists sheet for the dropdowns, a Settings sheet, and a Next step sheet. It opens in Excel, Google Sheets or WPS, with no macros.
Does it work in Google Sheets and on my phone?: Yes. The workbook opens in Excel, Google Sheets or WPS. There are no macros, so it works on a phone or a laptop. Keep your own copy before you share it.
How do I keep the data breach log consistent?: Use the dropdowns where they appear, and fill one row per entry. The Dashboard counts and summarises your entries, so you can see the picture at a glance without a formula.
How is this different from the SawaAfrik app?: A workbook is a file you fill in yourself. Inside a free SawaAfrik workspace the same shape fills from your real records, invoices, payroll and expenses flow in once and appear everywhere, deadlines remind you before they are due, and statutory figures are computed with their source and date. The workbook is the start; the app is when you stop retyping.

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