Operations template
Supplier quote comparison: free Excel workbook
The supplier quote comparison is a free, multi-sheet Excel workbook for a Kenyan business: compare three suppliers' prices and terms, side by side.
Three quotes come in on WhatsApp and you choose on gut because comparing them is a headache.
What is in the workbook
Start here
What the workbook is for, how to fill it, and the colour key.
Supplier quote comparison
The register: the right columns, dropdowns, and live totals. Type in the gold cells.
Dashboard
Your numbers added up as you go, with a simple bar view.
Lists
The dropdown options, so your data stays tidy and consistent.
Settings
The reporting currency, and where figures come from.
Next step
How SawaAfrik does this automatically from your real records.
The columns it includes
How to use it
- 1Download the workbook and open the "Supplier quote comparison" sheet.
- 2Fill one row per entry. Type only in the gold cells; the white cells and the totals work themselves out.
- 3Where a cell has a dropdown, pick from the list instead of typing.
- 4Use the Dashboard to see your entries counted and summarised.
- 5When you outgrow the file, bring it into SawaAfrik, where it fills from your real records and the tax figures are computed for you.
Questions
- Does the lowest price win?
- Not alone. Lay the three prices side by side with lead time and warranty, then record the chosen supplier and the reason. A written reason protects you if the choice is ever questioned, and it is required for many tenders and grants.
- Is the supplier quote comparison free?
- Yes. Download the supplier quote comparison as a ready-to-use Excel workbook, with no sign-in and no payment. It is yours to keep and edit.
- What is inside the supplier quote comparison workbook?
- Six sheets: a Start Here guide, the Supplier quote comparison register (Requirement/Item, Qty, Supplier A Price KES, Supplier B Price KES, Supplier C Price KES, Lead Time A, and more), a Dashboard that adds everything up, a Lists sheet for the dropdowns, a Settings sheet, and a Next step sheet. It opens in Excel, Google Sheets or WPS, with no macros.
- Does it work in Google Sheets and on my phone?
- Yes. The workbook opens in Excel, Google Sheets or WPS. There are no macros, so it works on a phone or a laptop. Keep your own copy before you share it.
- How do I keep the supplier quote comparison consistent?
- Use the dropdowns where they appear, and fill one row per entry. The Dashboard counts and summarises your entries, so you can see the picture at a glance without a formula.
- How is this different from the SawaAfrik app?
- A workbook is a file you fill in yourself. Inside a free SawaAfrik workspace the same shape fills from your real records, invoices, payroll and expenses flow in once and appear everywhere, deadlines remind you before they are due, and statutory figures are computed with their source and date. The workbook is the start; the app is when you stop retyping.
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