What does this track after award?

From award to payment: each milestone and its value, delivery and acceptance dates, the invoice raised, when it is due and what is paid, with the running balance. A won tender only pays if you invoice and collect it.

Is the tender contract to cash free?

Yes. Download the tender contract to cash as a ready-to-use Excel workbook, with no sign-in and no payment. It is yours to keep and edit.

What is inside the tender contract to cash workbook?

Six sheets: a Start Here guide, the Tender contract to cash register (Contract/PO, Buyer, Award Value KES, Start, End, Milestone, and more), a Dashboard that adds everything up, a Lists sheet for the dropdowns, a Settings sheet, and a Next step sheet. It opens in Excel, Google Sheets or WPS, with no macros.

Does it work in Google Sheets and on my phone?

Yes. The workbook opens in Excel, Google Sheets or WPS. There are no macros, so it works on a phone or a laptop. Keep your own copy before you share it.

Does the tender contract to cash calculate my totals?

Yes. The money columns total automatically on the register and on the Dashboard. Statutory figures like PAYE, VAT, NSSF and SHA are deliberately not typed into the sheet. SawaAfrik computes those from the current KRA rates, each with its official source and the date it took effect, so a number is never without where it came from.

How is this different from the SawaAfrik app?

A workbook is a file you fill in yourself. Inside a free SawaAfrik workspace the same shape fills from your real records, invoices, payroll and expenses flow in once and appear everywhere, deadlines remind you before they are due, and statutory figures are computed with their source and date. The workbook is the start; the app is when you stop retyping.

SawaAfrik

Grow template

Tender contract to cash: free Excel workbook

The tender contract to cash is a free, multi-sheet Excel workbook for a Kenyan business: from award to payment: milestones, invoices and balance.

You win the tender and then lose track of milestones, invoices and the money still owed.

Free download

Excel workbook, no sign-in.

Download .xlsx Or start a free workspace

What is in the workbook

Start here

What the workbook is for, how to fill it, and the colour key.

Tender contract to cash

The register: the right columns, dropdowns, and live totals. Type in the gold cells.

Dashboard

Your numbers added up as you go, with a simple bar view.

Lists

The dropdown options, so your data stays tidy and consistent.

Settings

The reporting currency, and where figures come from.

Next step

How SawaAfrik does this automatically from your real records.

The columns it includes

Contract/POBuyerAward Value KESStartEndMilestoneMilestone Value KESDelivery DateAcceptance DateInvoice NoInvoice DateDue DatePaid DateAmount Paid KESBalance KESNotes

How to use it

1Download the workbook and open the "Tender contract to cash" sheet.
2Fill one row per entry. Type only in the gold cells; the white cells and the totals work themselves out.
3Where a cell has a dropdown, pick from the list instead of typing.
4Watch the totals row and the Dashboard add up your money columns automatically.
5When you outgrow the file, bring it into SawaAfrik, where it fills from your real records and the tax figures are computed for you.

Questions

What does this track after award?: From award to payment: each milestone and its value, delivery and acceptance dates, the invoice raised, when it is due and what is paid, with the running balance. A won tender only pays if you invoice and collect it.
Is the tender contract to cash free?: Yes. Download the tender contract to cash as a ready-to-use Excel workbook, with no sign-in and no payment. It is yours to keep and edit.
What is inside the tender contract to cash workbook?: Six sheets: a Start Here guide, the Tender contract to cash register (Contract/PO, Buyer, Award Value KES, Start, End, Milestone, and more), a Dashboard that adds everything up, a Lists sheet for the dropdowns, a Settings sheet, and a Next step sheet. It opens in Excel, Google Sheets or WPS, with no macros.
Does it work in Google Sheets and on my phone?: Yes. The workbook opens in Excel, Google Sheets or WPS. There are no macros, so it works on a phone or a laptop. Keep your own copy before you share it.
Does the tender contract to cash calculate my totals?: Yes. The money columns total automatically on the register and on the Dashboard. Statutory figures like PAYE, VAT, NSSF and SHA are deliberately not typed into the sheet. SawaAfrik computes those from the current KRA rates, each with its official source and the date it took effect, so a number is never without where it came from.
How is this different from the SawaAfrik app?: A workbook is a file you fill in yourself. Inside a free SawaAfrik workspace the same shape fills from your real records, invoices, payroll and expenses flow in once and appear everywhere, deadlines remind you before they are due, and statutory figures are computed with their source and date. The workbook is the start; the app is when you stop retyping.

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